Investors holding shares in physical form and wishing to have the dividend transferred directly to their bank account may submit the bank mandate form, duly filled in, to the Company’s RTA. The same is available for download in the Formats section of this page. The bank mandate letter should be accompanied by a cancelled cheque leaf with name (if name is not printed, self-attested copy of the pass book first page) of the shareholder and self-attested copy of PAN card of all the holders.

Shareholders holding shares in physical form may send a request letter along with Form ISR-1, duly signed by all the holders (as per the specimen signature recorded with the RTA), giving the details of the new address along with Pin Code, to the Company’s RTA. Shareholders are requested to quote their folio number(s) and furnish proof of new address such as attested copies of Ration Card/Passport/Latest Electricity or Telephone Bill / Lease Agreement, Aadhaar card, etc. If shares are held in dematerialised form, information about change of address needs to be sent to the DP concerned.

A shareholder needs to execute a Power of Attorney in favour of the concerned person and submit a notarised copy of the same to the Company’s R&TA. After scrutiny of the documents, the RTA shall register the Power of Attorney and inform the registration details to the shareholder concerned. Whenever the Power of Attorney holder proposes to enter into a transaction, the registration number mentioned above should be quoted in the correspondence.

Shares held in the individual name

If the shares are held in the sole name without any joint holder/s - Upon the death of the sole holders, the securities would be transmitted to the nominee.

Shares held jointly

Nomination is permitted for accounts with joint holders. But, in case of death of any of the joint holder, the securities will be transmitted to the surviving holder(s). Only in the event of death of all the joint holders, the securities will be transmitted to the nominee.

Any investor holding shares in physical form should submit the nomination form duly filled and signed to RTA along with the Identity and Address proofs of the Nominee.

Any investor holding shares in demat/electronic form should contact his DP directly for nomination (the company/RTA does not register nomination for shares held in electronic/demat form). Normally nomination can be done at the time of opening the demat account itself.

Shares held in physical form

Members are informed that pursuant to SEBI (Listing Obligations and Disclosure Requirements) (Fourth Amendment) Regulations, 2018 effective 1st April, 2019, requests for effecting transfer of securities in physical form cannot be processed by the Company unless the securities are held in the dematerialized form with a depository. Hence, investors are requested to consider dematerializing their physical holdings into demat form.

Shares held in demat form

If an investor wishes to transfer his electronic shares, he has to instruct his DP by way of a Delivery Instruction (which is similar to a cheque) to debit his account with the number of shares sold by him and credit these shares to the demat account of the person to whom the shares are proposed to be transferred.

Likewise when he buys electronic shares, he must inform his broker about his depository account number so that the electronic shares bought by him can be credited into his account, also, he has to instruct his DP by way of Receipt Instruction to receive credit in his account. Instead of giving a receipt instruction for each purchase, a standing instruction can be given to the DP.

I. If Nomination has been registered with the Company

Please forward copy of the following documents:
III. In case of joint holding

The surviving shareholder(s) will have to submit a request letter signed by the surviving holders (as per the specimen signature registered with RTA) supported by original / a copy of the death certificate of the deceased shareholder, duly attested by Notary Public or Gazetted Officer and accompanied by the relevant share certificate(s) and self-attested copy of PAN of the surviving holder(s) along with the KYC forms. Upon receipt of the necessary documents from the investor, RTA will scrutinise the documents and thereafter the request will be placed for the approval of the Stakeholders Relationship Committee of the Company. After approval is received, a Letter of Confirmation will be sent to the shareholder for enabling credit of shares in electronic mode. The 'Letter of Confirmation’ shall be valid for a period of 120 days from the date of the letter, within which the securities holder/claimant shall make a request to the Depository Participant for dematerialising the said securities.

If it is proposed to change the order of names appearing in the share certificate (i.e. transposition) this does not require any transfer deed or share transfer stamps. Transposition would only be done of the entire holding in any one folio.

Such request has to be submitted in the transposition form duly signed by all the joint holders and submitted along with all the original share certificates and self-attested copy of PAN of the joint holders. Transposition is possible only in respect of shares held in physical form.

Any communication to RTA regarding loss of share certificates should always be signed by the shareholder as per specimen signature registered with the Company, accompanied by:

If the value of Shares is more than Rs. 5 Lakhs*

If the value of Shares is Rs. 5 Lakhs or less *

*the value of the securities on the basis of the closing price of such securities at any one of the recognized stock exchanges a day prior to the date of such submission in the application.

Upon receipt of the necessary documents from the investor, RTA will intimate the stock exchanges about the loss of the certificates.

Thereafter the request for issue of duplicate certificate will be placed for the approval of the Stakeholders Relationship Committee of the Company.

After approval is received, a Letter of Confirmation will be sent to the shareholder for enabling credit of shares in electronic mode. The 'Letter of Confirmation’ shall be valid for a period of 120 days from the date of the letter, within which the securities holder/claimant shall make a request to the Depository Participant for dematerializing the said securities.

Pursuant to the erstwhile Clause 5A of the Listing Agreement, the Company had transferred shares to the Carborundum Universal Limited – Unclaimed Suspense Account in respect of those shares for which the share certificates sent by the Company in 2011 after split of face value from Rs. 2/- to Rs. 1/- per share were returned undelivered to the Company. The Company had sent three reminders to the respective shareholders and had received no valid response, after which the shares were transferred to the Unclaimed Suspense Account.

Shareholders may claim the shares from the Unclaimed Suspense Account by furnishing a request signed by the shareholder as per specimen signature registered with the Company, accompanied by:

On receipt of the requisite documents, the Company shall credit the shares to the Shareholder’s Demat account.

The Securities and Exchange Board of India (SEBI) vide its circular SEBI/HO/MIRSDMIRSD_RTAMB/P/CIR/2021/655 dated November 03, 2021 has made it mandatory for holders of physical securities to furnish their PAN, email address, mobile number, bank account details and also to either register or declare opt out for nomination facility against the shares held in the company.

Through the above said notification, SEBI has also introduced the following forms effective January 01, 2022, which shall be mandatorily submitted by the investors:

WP Table Builder

Shareholders are requested to submit Form ISR-1 for updating PAN and other KYC details with RTA of the Company. In case of mismatch in the signature of the holder in the records of RTA, the shareholders need to furnish original cancelled cheque and banker’s attestation of the signature as per Form ISR-2. It is advised that the shareholders send the original cancelled cheque with name of shareholder printed on it and duly filled Form ISR 2 along with Form ISR 1 to update signature so as to avoid further correspondence in case of signature mismatch. Shareholders are requested to submit Form SH-13 duly filled to register nomination in their Folios.

However, in case shareholders want to opt-out of nomination, Form ISR-3 shall be submitted to RTA.

Shareholders may submit Form SH-14 for change in nomination at any time.

The above mentioned forms can be accessed / downloaded through the link:

https://www.cumi-murugappa.com/part-5-formats/

You are requested to forward the duly filled forms and documents along with the related proofs as mentioned in the respective forms to the Registrar and Share Transfer Agent viz. KFin Technologies Limited (“RTA”) at below mentioned address at the earliest:”

KFin Technologies Limited
Registrar and Share Transfer Agent
Unit: Carborundum Universal Limited
Selenium Tower B, Plot Nos. 31 & 32, Financial District, Nanakramguda,
Hyderabad – 500032, India, Toll Free No.:1800 309 4001
Email: einward.ris@kfintech.com Website: https://ris.kfintech.com/

Shareholders are also requested to ensure that their PAN is linked to Proof of address by March 31, 2022 or any other date as may be specified by the Central Board of Direct Taxes.

Standard Operating Procedures (SOP) for dispute resolution under the Stock Exchange arbitration mechanism for disputes between a Listed Company and/or Registrars to an Issue and Share Transfer Agents (RTAs) and its Shareholder(s)/Investor(s) If you have any dispute against the company and or its Registrar and Share Transfer Agent (RTA) on delay or default in processing your request, as per SEBI circular dated 30.05.2022, you can file for arbitration with Stock Exchanges. For more details, please see the web links of the Stock Exchanges

• BSE - http://tiny.cc/m1l2vz
• NSE - http://tiny.cc/s1l2vz
• ODR - https://smartodr.in/login